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COVID-19 Guidance - Accounting Offices

Professional Services
COVID-19 Requirements

L&I Requirements and Guidance

for Preventing COVID-19

This information is current as of June 30, 2021.

Businesses in Washington state are now able to open at full capacity and have fewer requirements to follow to protect employees from COVID-19.

Requirements for Employers

  • Ensure unvaccinated employees wear a mask while working indoors.
  • Verify vaccination status before lifting employee mask requirements and be able to show the process used for verification.
  • Keep employees with possible or confirmed cases of COVID-19 from working around others and follow appropriate isolation or quarantine guidance as required.
  • Provide handwashing facilities and supplies.
  • Train employees to recognize and respond to workplace hazards, including COVID-19.
  • Assess recognized hazards, including COVID-19, as part of the ongoing requirement to provide a safe and healthful workplace and, where appropriate, take additional steps to protect unvaccinated employees.
  • Notify employees in writing within one business day if someone they had close contact with tests positive for COVID-19 (without disclosing the person's identity).*
  • Report COVID-19 outbreaks of 10 or more employees at workplaces or worksites with more than 50 employees to L&I within 24 hours.*  Masks and Face Coverings

Industries where masks or respirators are still required for all workers

  • Health care l long-term care, doctor's offices, hospitals)
  • Public transportation (aircraft,trains, buses, road vehicles)?
  • K-12 schools, childcare facilities and day camps in locations where children are present or expected to be present
  • Correctional facilities
  • Homeless shelters

********************************************************************************

  • Employers must provide cloth face coverings or a more protective mask to employees, free of charge, when use of a mask is required.
  • Although fully vaccinated employees are no longer required to wear a face covering, an employer may still require or encourage mask use.
  • Employees have the right to wear a mask or other protective equipment, regardless of their vaccination status, as long as it doesn't create safety issues

Verifying Worker Vaccination Status

Employers must be able to show the process used to verify employee vaccination status. However, they do not need to keep an actual copy of the employee's vaccination records.

* Required by the Health Emergency Labor Standards Act (HELSA) passed by the legislature earlier this year. See www.LnLiva.gov/go/F417-291-000.

Acceptable types of verification include:
  • Vaccine card or photo of vaccine card.
  • Documentation from a health care provider.
  • State immunization information system record.
  • A hard copy or electronically signed self-attestation from the employee.

When implementing a verification process, employers should consider other laws that may apply.

Guidance for Protecting Unvaccinated Workers

The following information is advisory and intended to help employers provide a safe and healthy workplace. However, there may be specific requirements that must be followed for the industries listed in the box above.

  • A COVID-19 vaccine is the best tool to prevent the spread of the virus. Employers should support and encourage workers to get vaccinated.
  • Other ways to reduce the risk of

COVID-19 transmission for unvaccinated employees include:

  • Continuing distancing between unvaccinated employees, especially in indoor areas with poor ventilation or while working with the public.
  • Maximizing fresh air and air filtration settings on HVAC systems, and adding filtration in areas with poor ventilation.
  • Providing a mask that is more protective than a cloth face covering for unvaccinated workers who are generally not able to maintain distance from other unvaccinated workers or the public. Examples could include surgical masks or KN95s.
  • Providing a mask to unvaccinated workers in outdoor crowded settings is strongly encouraged (sporting events, fairs, parades, concerts, and similar settings).

Upon request, foreign language support and formats for persons with disabilities are available. Call 1-800-547-836Z TDD users, call 711. L&I is an equal opportunity employer.

PUBLICATION F414-164-000 [06-2021]

Reasonable Accommodation
and Discrimination

Employers must ensure workplaces remain safe and healthy for all, including employees with medical issues or disabilities (see the Americans with Disabilities Act, or ADA, at www.eeoc.gov/laws/ guidance/fact-sheet-disability-discrimination).

Additionally, HELSA protects high-risk employees from being discharged, permanently replaced, or discriminated against in the workplace for seeking accommodation from exposure to an infectious or contagious disease during a public health emergency. HELSA is administered by L&I and currently applies to accommodations related to COVID-19.

Resources

L&I's COVID-19 guidance includes resources from the Centers for Disease Control (CDC), Department of Health (DOH) and U.S. Occupational Safety and Health Administration: www.Lni.wa.gov/CovidSafety.

DOH Secretary of Health Order:

www.doh.wa.gov/Portals/l/Documents/1600/ coronavirus/Secretary of_Health_Order_20-03_ Statewide_Face_Coverings.pdf

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© Gintz Accounting & Tax, LLC 2021